Frequently Asked Questions
Is this the traditional SoCal Fair?
Due to COVID-19 related planning challenges, this year’s event is operating on a smaller scale and in partnership with a private show producer who stepped in to provide financial support. The SoCal Fair organization is an official Presenting Partner of this year’s event, which has been renamed (for 2021 only) to the SoCal Fall Fest & Carnival. The event has the full support & involvement of the SoCal Fair Board and team.
What are your fair’s dates?
September 30th – October 3, 2021
Will attendees be required to show proof of vaccination or wear face coverings?
The event will operate within the rules and laws in effect in Riverside County. As of September 20th, proof of vaccination and/or face coverings are not required to attend the event. We encourage all event attendees and vendor staff to observe safe hygiene and practice social distancing and/or wearing masks/face coverings within their own level of personal comfort.
What is the application deadline for the event?
All vendor applications are due no later than Tuesday 9/28, with other applicable deadlines for document submissions (insurance, permits, etc)
Do I need to fill out an application?
Yes. Applications may be accessed from the Fair website at www.socalfair.com/fall-fest
Vendors can fill the application online.
Can I pay my fees in cash or with a credit card?
Payments are accepted online via credit card or ACH/bank transfer. Cash payments are not accepted.
If I was a vendor at the SoCal Fair in prior years do I need to submit an application?
Yes. Vendors must re-apply each year.
If I submit my application, am I automatically being accepted as a vendor?
All applications will be considered using the selection criteria and held on file until the Fair is fully booked. Submitting an application does not guarantee approval.
If I have more than one stand or location that I would like to apply for, do I need to complete a separate application and pay another application fee?
No, you can purchase multiple booth spaces on a single application.
Can I apply if I don’t have a fully contained concessions trailer?
Yes. Food Trucks, Catering Trucks and Food Tents are permitted. All canopies must comply with Cal Fire regulations and be CSFA-rated. All food vendors must have valid MFF permits from Riverside County.
What size commercial vendor booths are available?
There are multiple outdoor locations which will accommodate tents that vary in size from 100 sq ft to 400 sq ft or more. For more information please view the Vendor application.
How much does a commercial vendor booth cost?
Prices are determined by location and size. For more information please view the Vendor application.
What’s included in the booth space?
Booth Spaces do not include any equipment or material. Vendors may supply their own canopy/tent or rent one from the festival team.
Tent rentals (which are charged a separate fee) include a 6’ table and 2 folding chairs for each 10x10 segment or equivalent
There are additional charges for power, lighting and additional premiums
Does my booth need to be staffed all hours of the fair?
Yes, vendors are required to staff booths all hours of the fair. 4pm – 11pm Thursday & Friday, and Noon – 11pm on Saturday and Sunday.
I have submitted my application, now what do I do?
You will receive an email notification of your approval status followed by an invoice for payment if you are approved. Once payment is received you will be assigned a booth location.
Is the application fee a deposit towards my rent if my application is approved?
No. Your application fee only goes toward your application. Fees for rent and other items are separate from the application fee.
Is the application fee refundable if I am not accepted?
You will not be charged an application fee if you are not accepted.
Do I need insurance?
All Vendors must provide County/Fair original insurance certificates which evidence the following coverages from companies licensed to issue such insurance in the State of California:
Worker’s compensation insurance as required by the laws of the State of California.
Commercial general liability insurance, on an occurrence basis, with limits not less than $1,000,000 combined single limit per occurrence (for injury, death, property damage or other occurrence)
For contracts involving extensive use of vehicles (automobiles, trucks, or other vehicles) on or near the Fairgrounds, commercial automobile liability insurance, on an occurrence basis, with limits of not less than $1,000,000 combined single limit per occurrence (for injury, death, property damage or other occurrence)
Any other insurance required by law or the State of California for this type of activity or event, and as described in the Vendor portal documents,
If you cannot furnish the required policy, it may be purchased from the third party insurance carrier recommended on the Vendor portal
Insurance must be on file by Wednesday September 29, 2021. You will not be permitted to set up without insurance.
Do I need a sellers permit?
Every seller is required to have a valid resale number in order to conduct business. We must have a copy of your CA seller permit on file before you set up your booth/exhibit. This may be obtained in person or by mail at any State Board of Equalization office.
Do I need workers comp?
Yes. Every vendor shall maintain worker’s compensation insurance for all of its employees working at the Fair or on Fair property as required by California law, and file a certificate of said insurance with the Commercial Sales Department.
If you do not require or are exempt from carrying workers’ compensation insurance under California law, you must file a letter with proof of such exemption with the Commercial Sales Department as required above in place of the certificate of insurance, but you must obtain such insurance if the basis for its exemption subsequently is no longer applicable. For more information visit: California Department of Industrial Relations, Division of Workers Compensation or the State Fund Compensation Insurance Fund (SCIF).
Is there lodging nearby?
Yes, there are several hotels within a 20-30 minute drive
I have more questions. What do I do?
The best way to get answers to your questions is to email the event team at firstname.lastname@example.org